Last Updated: May 13, 2025
Verified Path Limited (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your personal data when you use our website (www.verifiedpath.co.uk), our services, including Verified Path Gold and other verification services (collectively, the “Services”).
Please read this Privacy Policy carefully. By accessing or using our Services, you acknowledge that you have read, understood, and agree to the practices described in this policy.
1. Information We Collect
We may collect the following types of personal information from you:
- Personal Identification Information: This includes your name, email address, postal address, phone number, date of birth, and other similar identifiers.
- Verification Documents: For services like Verified Path Gold, we collect copies or details from your identification documents (e.g., passport, driving license), right to work documentation, CVs, qualification certificates, and employment-related documents.
- Work Experience and Reference Information: When you use our Services, you may provide information about your past employers, job titles, employment dates, and contact details of individuals who can provide references.
- Payment Information: When you make payments for our Services, we collect necessary payment information, which may include your credit/debit card details or other payment method information. Please note that payment processing is often handled by secure third-party payment processors (like Stripe), and we do not directly store your full card details on our servers.
- Usage Data: We may collect information about how you access and use our Services, including your IP address, browser type, operating system, referring URLs, pages you visit, and the dates and times of your access.
- Communication Data: We may collect information contained in any communications you send to us, for example, when you contact us with inquiries or support requests.
- Cookies and Similar Technologies: We may use cookies and similar tracking technologies to collect information about your browsing activities on our website. You can manage your cookie preferences through your browser settings.
2. How We Use Your Information
We may use your personal information for the following purposes:
- Providing and Maintaining our Services: To deliver the Services you request, including verifying your identity, right to work, CV, qualifications, and contacting references.
- Processing Payments: To process payments for our Services.
- Communicating with You: To respond to your inquiries, provide customer support, and send you important notices and updates about our Services.
- Improving our Services: To analyze usage patterns, understand user needs, and improve the functionality, security, and user experience of our Services.
- Personalization: To personalize your experience with our Services and provide you with relevant information.
- Marketing and Promotions (with your consent): To send you promotional materials and offers about our Services or related services that may be of interest to you. You will have the option to opt-out of receiving such communications.
- Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests.
- Protecting our Rights and Safety: To protect our rights, property, or safety, and the rights, property, or safety of our users and others.
3. How We Share Your Information
We may disclose your personal information to the following categories of recipients:
- Service Providers: We may share your information with third-party service providers who assist us in providing and maintaining our Services, such as payment processors, email delivery services, hosting providers, and analytics providers. These service providers are contractually obligated to protect your information and use it only for the purposes of providing services to us.
- Employers (with your consent): With your explicit consent, we may share your Verified Path Gold status and, in some cases, your full verification report with potential employers who have your unique verification code.
- Reference Providers (as instructed by you): We may share the contact information you provide for your past employers with our communication services to request references on your behalf.
- Legal Authorities: We may disclose your information to law enforcement agencies, government bodies, or other legal authorities if required by law or legal process, or if we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity as part of the transaction. We will notify you via email and/or a prominent notice on our website of any such change in ownership or control of your personal information.
4. Your Rights Regarding Your Personal Information
You have certain rights regarding your personal information under applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR). These rights may include:
- Right to Access: You have the right to request access to the personal information we hold about you.
- Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
- Right to Erasure (“Right to be Forgotten”): In certain circumstances, you have the right to request that we delete your personal information.
- Right to Restriction of Processing: In certain circumstances, you have the right to request that we restrict the processing of your personal information.
- Right to Data Portability: You have the right to receive the personal information you have provided to us in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
- Right to Object: You have the right to object to the processing of your personal information in certain circumstances, including for direct marketing purposes.
- Rights Related to Automated Decision-Making: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
- Right to Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.
To exercise any of these rights, please contact us using the contact information provided below. We may need to verify your identity before fulfilling your request.
5. Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to provide you with our Services, comply with our legal obligations, resolve disputes, and enforce our agreements. The specific retention period will depend on the nature of the information and the purposes for processing. For example, verification documents may be retained for a longer period to comply with legal and regulatory requirements.
6. Data Security
We have implemented reasonable technical and organizational measures designed to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include31 encryption, firewalls, secure server facilities, and access controls. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee the absolute security of your personal information.
7. International Data Transfers
Your personal information may be transferred to and processed in countries outside of the UK and the European Economic Area (EEA) that may have data protection laws that are different from those in your country. We will take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy and applicable data protection laws, including the use of Standard Contractual Clauses approved by the relevant authorities.
8. Third-Party Websites and Services
Our Services may contain links to third-party websites or services that are not owned or controlled by us. This Privacy Policy does not apply to those third-party websites or services. We encourage you to review the privacy policies of those third parties before providing them with your personal information.
9. Children’s Privacy
Our Services are not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately, and we will take steps to delete such information.
10. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post any changes on this page and update the “Last Updated” date at the top of the policy. We encourage you to review this Privacy Policy periodically for any updates. Significant changes will be notified to you more prominently, such as by email or a notice on our website.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Verified Path Limited
Silverstream House, 45 Fitzroy Street, London, England, W1T 6EB
Email: hello@verifiedpath.co.uk
Phone: 0208 058 4318
We are committed to addressing your concerns and ensuring the privacy of your information.
